Legal Entities

The Legal Entities module records each company, subsidiary, or other legal entity your organization owns. For each one, it holds formation details, the jurisdictions where it’s registered, its governing and financial documents, and the filings that keep it in good standing.

Each legal entity ties to an organization record. The entity’s regulatory profile stays connected to the people and other records that reference it.

The Legal Entities list

Open Legal Entities from the left navigation to see every entity you can access. The list shows these columns:

Use the filter row beneath the headers to narrow the list by any column. The header also has a What’s inside button that explains what the module tracks, plus an Export button. To export, first select one or more rows in the grid. Export becomes available once at least one record is selected, on every plan.

Creating a legal entity

Creating a legal entity requires Editor access to the Legal Entities module.

1. From the Legal Entities list, click New.
2. In the New Legal Entity panel, choose the Organization. If it doesn’t exist yet, click + New to create the organization without leaving the form.
3. Set the Legal Jurisdiction & Form.
4. Fill in the optional details — Formation date, Tax ID, Fiscal year end, and Notes.
5. Click Save.

Lextree opens the new entity’s record page.

The legal entity record

A legal entity’s record page opens with its core details at the top (organization, jurisdiction and form, formation date, tax ID, fiscal year end, and notes). The header has Edit, Delete, and What’s inside buttons.

Below the details are expandable sections for everything that hangs off the entity. Expand any section to view, add, or edit its items.

Registrations

Each registration records where the entity is registered to do business. An entity formed in one state and qualified in several others has a registration for each jurisdiction.

A registration is itself a container for the obligations that come with that jurisdiction:

• Periodic Filings — recurring filings such as annual reports
• Registered Agents — the agent of record in that jurisdiction
• Status Certificates — certificates of good standing and similar evidence

Each of these carries its own Documents, Events, and Workflows. So you can attach a filed annual report, set its renewal reminder, and run its filing checklist right on the filing itself.

Governance Documents

Formation and lifecycle documents that govern the entity — articles, bylaws, operating agreements, and their amendments.

Policy Documents

Internal policies maintained at the entity level.

Financial Documents

Financial records kept against the entity, such as statements and filings.

Who can access legal entities

• Viewing legal entities requires access to the Legal Entities module.
• Creating a legal entity requires Editor access to the Legal Entities module.
• Editing an existing legal entity is also open to Editor users in any other module that shares the same organization. So someone who manages that organization’s taxes or contracts can correct its entity details.

On Enterprise plans, organizational unit (OU) scoping limits the list to entities within your assigned OUs.