Treasury

Where Treasury Breaks Down

Bank account details live in welcome packets nobody files. Loan documents sit in partner drives organized by whoever closed the deal three years ago. Covenant certification deadlines appear in a controller’s calendar with no link to the underlying agreement.

A missed covenant certification triggers a technical default. A lapsed UCC continuation leaves your security interest unperfected. Lextree creates a structured record of your banking relationships and debt obligations — not cash forecasting or payment processing, but a treasury compliance record of which accounts exist, who can transact, when facilities mature, and when filings need continuation.

Bank Accounts and Signatories

Most organizations know how many bank accounts they have. Fewer can answer who has signing authority on each one. Each account record captures financial institution, account type, branch, currency, purpose, and owning entity.

Signatory records document who can transact: individual, authority level, single-signature limits, and effective dates. Time-limited authority comes with expiration tracking. When a board resolution grants signatory authority, the record links to the resolution in Board Governance. For dual-signature accounts, the threshold lives on the record. When an officer departs, you see which accounts need updates — before a wire transfer fails approval.

Still tracking signers in a spreadsheet? Start with our free authorized signatory list template for Excel — it imports straight into Lextree.

Debt Maturities

Each facility record captures lender, commitment amount, interest rate terms, maturity date, and secured/syndicated/subordinated status. For multi-borrower arrangements, every party’s role and liability type lives in the record.

Maturity reminders fire at 180, 90, 60, and 30 days. Refinancing isn’t a last-minute task — it requires financial preparation, lender negotiations, and often board approval. Six months of notice gives your team time to act, not scramble. Amendments preserve the modification history: commitment increases, maturity extensions, pricing changes, covenant waivers, full restatements. The facility shows current terms; the amendment chain shows how you got there.

Covenant Certifications

Financial covenants demand periodic certification. Missing a deadline triggers a technical default even when the underlying numbers are sound. Lextree tracks THAT a covenant exists and WHEN certification is due, not whether the covenant is met.

Calculating a debt-to-EBITDA ratio requires financial expertise and agreement-specific definitions — your accountant’s job. Tracking the certification deadline and documenting timely submission is the gap Lextree fills. Each record captures requirement description, threshold, frequency, and breach terms. Certifications build a historical record for each period: due date, submission date, compliance status, certified value. When a lender asks for certification history, the evidence trail already exists.

Organizations still tracking requirements by hand can start with our free loan covenant tracking template and migrate the register into Lextree once the facility count grows.

UCC Filings and Instruments

A UCC-1 filing perfects a security interest in collateral. That perfection lasts five years. Miss the continuation deadline and the security interest becomes unperfected — no grace period, no cure.

Continuation reminders fire at 180, 90, and 60 days, ahead of the six-month window for filing UCC-3 continuation statements. Filing records create an audit trail of every event: initial filing, continuations, amendments, terminations, assignments. Guarantees and letters of credit follow the same pattern — issuing party, beneficiary, maximum exposure, effective and expiration dates, auto-renewal status. Expiration reminders for both fire at 90, 60, and 30 days. A credit facility secured by real property links to Real Estate. Signatory authority connects to Authority.